Part-Time Estate Admin Assistant

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Our client, a boutique law firm in Manheim, PA, is seeking a reliable and detail-oriented Part-Time Estate Administration Assistant to support their estate and trust administration paralegals. This is a fantastic opportunity for someone looking to gain experience in a law office environment—particularly in estate administration—and could serve as a valuable foot in the door for future paralegal or legal support roles.

Key Responsibilities:

• Administrative Support:

• Assist paralegals with preparing, organizing, and filing legal documents related to estate planning, probate, and trust administration.

• Maintain orderly and up-to-date client files in both digital and physical formats.

• Client Communication:

• Interact with clients and external contacts to collect information and provide updates professionally and confidentially.

• Field inquiries and relay messages to the appropriate team members.

• Organization & Documentation:

• Track deadlines, manage calendars, and support case progress with a strong eye for detail.

• Verify the accuracy of documents and ensure compliance with firm protocols.

• Learning & Adaptability:

• Learn firm-specific software and procedures quickly.

• Take initiative in developing a working knowledge of estate and trust administration practices.

  Ideal Candidate Will Have:

  • Strong organizational and multitasking abilities
  • A proactive, team-oriented mindset
  • Excellent communication skills
  • A desire to grow within a law firm environment
  • The ability to work independently, manage multiple files at once, and solve problems effectively
  • Above-average intelligence and comfort working with numbers and people
  • A friendly, collaborative personality that fits well in a small office setting

  Qualifications:

  • Education: Associate’s or Bachelor’s degree preferred; a Paralegal Certificate is a plus but not required

  • Experience: Prior office or administrative experience in a professional setting is preferred; exposure to legal work or estate administration is a bonus, but intelligence, adaptability, and interpersonal skills are even more important for success in this role.

  Pay Rate: $22–$26/hr. DOE
  Schedule: Part-time (with potential to transition to full-time)
  Dress Code: Business Casual
  Start Date: ASAP (pending interviews)
  Assignment Type: Temp-to-Hire

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